Document Control
DocHub
One place for every contract, specification, application and certificate — tagged, searchable and under version control.
Overview
Central repository with version control
DocHub holds the documents a project actually runs on: contract and subcontract agreements, specifications, method statements, applications for payment, certifications and planning documents. Each is tagged on upload and indexed so it can be found by reference, discipline, date or by the text inside it.
Version control means the current revision is unambiguous, and superseded documents remain accessible rather than being overwritten. When a question arises about what was in force on a given date, the answer is in the system rather than in somebody’s recollection.
A three-year project generates tens of thousands of documents across a dozen organisations. The cost of poor document control is rarely visible as a line item — it shows up as rework against a superseded drawing, as a claim that cannot be substantiated, and as the fortnight a team spends reconstructing a paper trail before an adjudication.
- Version control
- Tagging & search
- Contracts & specs
- Full audit trail
How it works
How documents are controlled
Captured on arrival
Documents are uploaded or arrive by email and are read by OCR, so even a scanned certificate is searchable by its contents.
Tagged and indexed
Discipline, package, location, document type and revision are recorded, so retrieval does not depend on anyone remembering a folder structure.
Revision-controlled
Issuing a new revision supersedes the old one automatically. The superseded version stays in the record, marked as such.
Distributed and logged
Who received what, and when, is recorded — which is frequently the point in dispute.
Why it matters
On a live project
Retrieval in seconds
Finding the right revision stops being an afternoon of searching shared drives and email threads.
One current version
Nobody works to a superseded document, because the platform makes clear which revision is live.
Evidence by default
The audit trail builds itself, so the record is complete when a claim or an audit needs it.
Use cases
Typical uses
Contract administration
The executed contract, subcontracts and all supporting schedules held in one referenced place.
Handover and O&M
Certifications, test results and warranties assembled through the project rather than scrambled together at completion.
Audit and dispute
A complete, timestamped record of what existed and who had access to it.
Questions
Frequently asked about DocHub
Plans include a storage allowance per user, and there is no charge per document, per drawing or per transmittal. The register grows with the project, not with your bill.
Yes. Migration of historical registers, numbering conventions and document metadata is part of implementation.
Yes, with limited-access accounts scoped to their package, so they submit into the register without seeing the wider project.
The common construction formats including PDF, Office documents, images and DWG. OCR makes scanned documents searchable by content.
Automated Document Control
More in this part of the platform
See DocHub on your project
Take the next step and empower your projects with Fortis Sync.