Commercial & Planning
Minutes of Meeting
Structured minutes with actions assigned to responsible parties and tracked through to closure.
Overview
Actions assigned by discipline
Minutes of Meeting produces structured records rather than a document someone types up afterwards and circulates as a PDF. Key items are captured as actions, assigned to responsible parties by discipline, and tracked to closure.
Where an item bears on delay or entitlement, it links through to the relevant record, so the meeting at which an instruction was given becomes part of the evidence chain rather than a separate document nobody reopens.
The failure mode of conventional minutes is well known: actions are agreed, minuted, circulated and then forgotten until the same items are raised again at the next meeting. Actions that appear on the responsible party’s own list behave differently.
- Assigned actions
- Responsibility by discipline
- Carried-forward items
- EOT linkage
How it works
How minutes are captured
Structured during the meeting
Items are recorded against agenda points as the meeting runs, not reconstructed the next day.
Actions assigned by discipline
Every action has an owner, a discipline and a due date.
Tracked to closure
Open actions carry forward and remain visible until closed, with the closure evidenced.
Linked to the record
Instructions given in a meeting connect to the variation, RFI or delay event they relate to.
Why it matters
On a live project
Actions do not evaporate
Assigned items appear on the responsible party’s list rather than in a document nobody reopens.
Discipline accountability
Every action has an owner and a discipline, which makes the follow-up conversation short.
Linked to the claim
Meetings where instructions were given form part of the substantiation, automatically.
Use cases
Common uses
Weekly progress meetings
Actions from the last meeting are already tracked when the next one starts.
Design coordination
Cross-discipline items assigned and closed rather than restated.
Client meetings
A record of instructions given, which frequently matters later.
Questions
Frequently asked about Minutes of Meeting
Yes. Minutes export in a formal format for issue while the actions remain live in the platform.
Yes, assigned actions appear on the owner's list and can trigger notification.
Yes, which is what makes minutes useful as substantiation rather than just as a record.
Yes, agenda structures are configured to your meeting types.
AI-Enabled Project Management
More in this part of the platform
See Minutes of Meeting on your project
Take the next step and empower your projects with Fortis Sync.